Organizing Tags

Modified on Mon, 1 Jul at 9:12 AM

Tags are part of the taxonomy of Lytho. Using tags and tag groups enables you to categorize and easily find all content (assets, brand guides, templates, and publications) within Lytho DAM.

Want some help building your Tag Taxonomy? Check out our Tag Taxonomy Checklist!


Tag Structure 

Instead of a traditional folder structure, Lytho DAM categorization happens by tagging. Tagging enables your users to easily find assets without keeping your assets in a singular space. Defining a well-thought-out tag structure will be unique to your organizations needs, but below are some best practices to get you started!


Defining the tag structure

In the example below we are going to distinguish between two different ways of thinking about tags:

  1. Categorizing tags
  2. Descriptive tags

By using “Categorizing Tags” we classify that those tags are mainly related to a category or classification and may have no relation to the content within the asset itself.


In the below example we may use the following tags to categorize: 

  • Lemon Verbena, True Hand Soap, Indoor

Within DAM these tags could once again be grouped into tag groups. This will result in the following structure:

  • Scent: Lemon Verbena, Lime, Pomegranate
  • Product: True Hand Soap, True Clean House 
  • Setting: Indoor, Outdoor, Bathroom, Kitchen

In this example we have also decided to use "Descriptive Tags" that will apply more to the content within the asset itself. Below is an example of descriptive tags we may use for the above example.

  • Yellow, Birds-eye, Lemon

This type of tag is generally a lot more specific about assets, and therefore not as easy to assign to a specific tag group. This is mainly the reason why Lytho DAM has a standard tag group called “Uncategorized Tags” to which the tags from above could be assigned to.

Your tag structure may look very similar, or very different from the above example. The end goal should be enabling your users to find the assets they need as quickly as possible. Here are a few questions to think about as you start to craft your tag structure:

- Examine the current folder structure; how are assets currently stored?
- Does the company think about data in terms of categorization and sectioning?
- Are the assets product-related?
- How do end-users think about data in regards to finding the assets they need?
- How do you want end-users to think about data?

Planning Your Tag Taxonomy

Having a visual can make planning out your Tag Taxonomy much easier. Whether you prefer to brainstorm your tags and categorize them after or you already have your groups defined and just need to fill them out, try using our Tag Taxonomy Worksheet.xlsx to map out your ideas!

Once you've mapped your ideas, a quick reconfigure of your spreadsheet can make for an easy tag import.

Creating Tags

From your Setting sub-navigation, select ORGANIZE to access Tags. Select a tag group to add your tag to. If you have not yet created or do not have a specific tag group, you can add to Uncategorized. The uncategorized group is often used when a tag could fall into two or more groups.

Generate a name for your tag in the New Tag text box and click the Plus icon to create. 

Select the actions menu to the right of your tag to edit the name, delete, or move to a tag group. 

Creating Tag Groups

Tag groups are made up of tags that fall into a similar category. Navigate to the ORGANIZE sub-navigation in Settings and click the plus icon to the right of Tag groups to create a new group. 

Create a name for your tag group and click Save

Importing Tags and Tag Groups

Quickly add multiple tags and tag groups using the import functionality. Click the Import button to the right of Tag Groups to upload an excel file.

Use the below parameters to prepare your file for upload: 

  • The uploaded file must be an .xlsx file.
  • Use column headers TAG Groups and TAGS as shown in the example below.
  • Column A is meant for the tag groups that you would like to import to your environment. You can also fill in an existing tag group to add new tags to.
  • Filling in tags should be done starting from column B then C, D, and onwards.
  • If the tag group column is left blank, those tags will be added to the Uncategorized tag group.
  • You can download a template for your import HERE. 

Here is an example of how your file should look:

Imported tags and tag groups will be added to the existing structure and will not remove or overwrite current tags or tag groups.  

Thinking about reoarganizing your tag structure? Please contact your Customer Success Manager to help you consider the approach! When removing all tags and tag groups, assets will lose their attached tags making them difficult to relocate in your asset manage

Tag Group Menus

Menus in Lytho DAM consist of Tag Groups and provide your users an easy way to locate assets with commonly used tags. 

From your Settings, Navigate to ORGANIZE and select Menus to create and manage your tag group menus. 

Menus can be created for both the Asset Manager and Create + Publish. Click the dropdown menu to select the appropriate module. 

Select Add Menu in the top right corner of your screen to begin creating a new menu. 

Create a name for your menu that will be easily recognizable to your users and ensure that you're creating the menu for the appropriate module using the dropdown menu. 

You have the ability to add permissions to your menu if you would like to limit which users can access. Select PERMISSIONS and choose from the available permissions. Click Add when complete. 

Select Add tag group in the box below your newly created menu to begin adding tags. 


Click the dropdown menu to choose from the available tag groups and select Add. Continue adding tags by selecting Add tag group in the available boxes and repeat this process as necessary. 

You have a couple of options to organize how the tags within your menu appears to your Users. Select the A icon to the right of your tag group name to reorder your tags alphabetically, A-Z. 

Manually reorganize how your tags appear by selecting the up and down arrows icon. Use drag and drop functionality to reorder your tags and select Done when complete. 

This is how Menus will appear to your users:

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